In compliance with the Illinois Grant Accountability and Transparency Act (GATA), the St. Andrew Catholic School provides all employees, clients, vendors, and individuals with confidential channels to report suspicious activities. St. Andrew Catholic School will not tolerate fraud, waste, or abuse of any kind and has an established system for the reporting and investigating of suspicious activities.
“Fraud” means the intentional deception perpetrated by an individual or individuals, or an organization or organizations, either internal or external to St. Andrew Catholic School that could result in a tangible or intangible benefit to themselves, others, or the locality or could cause detriment to others or the locality. Fraud includes a false representation of a matter of fact, whether by words or by conduct, by false or misleading statements, or by concealment of that which should have been disclosed, which deceives and is intended to deceive.
“Waste” means the intentional or unintentional, thoughtless or careless expenditure, consumption, mismanagement, use or squandering of resources owned or operated by the locality to the detriment or potential detriment of the locality. Waste also includes incurring unnecessary costs because of inefficient or ineffective practices, systems, or controls.
“Abuse” means the excessive or improper use of something, or the employment of something in a manner contrary to the natural or legal rules for its use; the intentional destruction, diversion, manipulation, misapplication, maltreatment, or misuse of resources owned or operated by the locality: or extravagant or excessive use so as to abuse one’s position or authority.
Examples of Fraud, Waste, and Abuse (Not all-inclusive)
Personal use of school owned equipment
Personal use of school owned supplies
Violations of system and/or state procurement policy
Excessive or unnecessary purchases
Falsification of official documents (production records, timesheets, leave reports, travel vouchers, food costs, etc.)
Serious abuse of time
Theft or misuse of school funds or property
Neglect of duty
Statement of Administrative Regulations:
Any and all reports of suspicious activity and/or suspected fraud, waste, or abuse shall be investigated. St. Andrew Catholic School shall not tolerate fraud, waste, or abuse of any kind, and any reported cases of suspected fraud, waste, and abuse will be thoroughly investigated to determine if disciplinary, financial recovery, and or criminal action should be taken.
All reports of suspected fraud, waste, or abuse must be handled under the strictest confidentiality. Only those directly involved in the investigation should be given information. Informants may remain anonymous, but should be encouraged to cooperate with the investigators and should provide as much detail and evidence of alleged fraudulent act as possible.
Procedures and Responsibilities
All hot lunch and breakfast transactions are properly recorded and accounted for in a separate school ledger.
All hot lunch and breakfast transactions are executed in compliance with Federal statutes, regulations, and the terms and conditions of the federal award that could have a direct and material effect on a federal program.
St. Andrew Catholic School ensures that any funds, property, and other assets are safeguarded against loss from unauthorized use or disposition.
Anyone suspecting fraud, waste, or abuse whether it pertains to local, state, or federal programs, shall report his or her concerns to Deacon William Lemmer, Principal of St. Andrew Catholic School or his designee of St. Andrew Catholic School at 701 11th Avenue, Rock Falls, Illinois 61071 or by calling (815) 625-1456.
Any employee with St. Andrew Catholic School (part-time staff, full-time staff and contractors) who receives a report of suspected fraudulent activity MUST report this information within the next business day. The employee should contact the Principal or the Principal’s designee at (815) 625-1456. Employees have the responsibility to report suspected fraud, waste, or abuse. All reports can be made in confidence.
St. Andrew Catholic School or its designees shall conduct investigations of employees, providers, contractors, or vendors against which reports of suspicious activity are made. All investigations shall be thorough and complete in nature and shall occur in a prompt manner after the report is received.
If necessary, the person reporting the fraudulent activity will be contacted for additional information.
Periodic communication through meetings should emphasize the responsibilities and channels for reporting suspected fraud, waste, or abuse.
A hard copy of these Fraud, Waste, and Abuse Administrative Regulations shall be posted in a visible location at St. Andrew Catholic School and on the school website (www.standrewgradeschool.com).
A report shall be made to the Diocese of Rockford, Superintendent of Schools, at (815) 399-4300 if fraud, waste, or abuse is suspected of or by the Principal.
Each employee shall review the document and will sign attesting that he or she has indeed received this information and understands its contents.
An annual audit shall be conducted by the Diocese of Rockford to ascertain the proper use of funds and or materials.
St. Andrew Catholic School will evaluate and monitor compliance with applicable statutes, regulations, and the terms and conditions of the awards and take prompt action when instances of noncompliance are identified including any noncompliance issues identified in audit findings.
St. Andrew Catholic School will take reasonable measures to safeguard protected personally identifiable information and other sensitive information, including segregation of duties for all functions.